To help make physical inventory easier Whiskey Systems has a list of inventories to print and use while walking around to do the counts. Under the Data Logs tab on the navigation bar, Physical Inventory is at the bottom.
Opening any of these will create a printer friendly page that has the most current state of inventory.
**If you find any inventory discrepancies, here are some steps to help you fix and reconcile the differences:
Make sure you have entered in ALL past transactions so that Whiskey Systems inventory is up to date to when you are printing and doing the physical inventory. If inventory is off, you may have forgotten to enter in a transaction. If you can’t enter in the past transaction, you may need to make a correcting adjustment to your current inventory in Whiskey Systems (example Tank Adjust).
If cases counts are off, ensure all the bottling runs are entered and all completed orders have been shipped. If your physical inventory count is less the Whiskey Systems inventory, the cases have probably left the bond via samples or orders and not recorded. Enter in a New Order to decrease inventory and to tax pay the missing cases.
If you make a finished goods adjustment, read the guidance so that you can decide if this is a taxable shortage.
Once you have completed your physical inventory, sign the perjury statement on the printout and scan or take a picture of the document.
You can upload the digital copy of the physical inventory in Whiskey Systems under Data Logs – Archived Data.